The Tell Your MP programme seeks to encourage the participation of citizens in deciding how municipal and national budgets are spent the management of public policies, with the aim of improving their quality of life. This website provides a few ways to facilitate citizen participation in the programme. In order to provide this facilitation, and improve the quality of user experience with the site and the broader Tell Your MP programme, the SlashRoots Foundation will sometimes use information provided by you. This Policy demonstrates the SlashRoots Foundation’s commitment to protecting your privacy as you interact the programme and the site. In some cases, if you do not want SlashRoots to collect or use your information in a particular way, then we will give you the opportunity to say so.
This Policy will be reviewed regularly, and may be updated from time to time.
The SlashRoots Foundation collects personal information because:
Broadly, there are two types of information or data we collect when you use a digital service:
Information that you specifically give us.
For example, you may provide information about yourself when you are filling in a form. This type of information may include your name, email address and age. The information that you give us may be:
You may be able to make changes to the information you provided us (for example, if you change your email address) or withdraw the permission you gave us for a particular service. We will make it clear how you do that.
Data we collect that tracks your activity.
The SlashRoots Foundation automatically gathers information to monitor the use of its digital services, like the numbers and frequency of visitors to this website. This information helps us improve our services by learning what our Users use and don’t use. It can also help us identify if there are any problems with our services that need fixing. Most of the data we collect is aggregated, and this information is effectively anonymous to us.
In some cases we may collect data that can be linked to you individually. For example, when you log in to the Tell Your MP site as a registered user, we may store records of information such as the comments you make, the pages you viewed or links you click on. As well as helping to improve our services, we may use this data to provide recommendations that you might find helpful based on your activity. In some cases, a digital profile may be formed based on your activity. We do this in order to improve your experience or to improve our ability to provide a service.
Though surveys usually collect aggregate data, we will make it clear to you if any survey information is being collected in a way that could personally identify you.
The SlashRoots Foundation may disclose your personal information to third parties for the following purposes:
The SlashRoots Foundation is assisted by a variety of third parties, for instance, technology service providers, to deliver the services offered. These third parties may change from time to time.
Under no circumstances will the SlashRoots Foundation sell or receive payment for licensing or disclosing your personal information.
The SlashRoots Foundation provides content and services on a platform with interactive features that you can contribute to. When using digital services, we suggest that you use your discretion and exercise caution when providing your personal information. For instance, if you “share” information that you have posted on this website using a social media tool, it is likely that you will be sharing your personal information. The SlashRoots Foundation has a limited capacity to protect personal information that you choose to share in this way.
Note that whenever you post personal information in publicly accessible places, such as chat rooms or message boards, this information becomes available to anyone with access to the internet. This information can be collected and used by others. In short, if you post personal information (such as your contact details) online, you may receive unwanted messages from other parties in return. Therefore, we recommend that you refrain from posting any information that you do not want seen in these public areas.
Ultimately, you are responsible for maintaining the secrecy of your passwords and/or any personal information. Be responsible whenever you are online or use a digital service.
Some SlashRoots Foundation services may be integrated with external services, including social media networks. This may mean that information, for instance about your interests and activities, is tracked or pulled from other places (such as Facebook). If you are signed in to a SlashRoots Foundation service which is integrated with other media tools, this information may be available to others depending on the privacy settings you have in place on other platforms.
The number and nature of social media platforms is changing rapidly, and the way in which information is shared between them is becoming increasingly complex. To help you manage and protect your personal information, SlashRoots Foundation will ask you to opt-in before making your personal information available through an integrated service. You may also opt-out of your participation in most of the SlashRoots Foundation’s digital services. Information about how to opt-out will be provided in the particular service. However, you should be aware that the SlashRoots Foundation may continue to store personal information provided by you prior to you opting-out.
Your ability to opt-out of a third party tool or platform will depend on the conditions governing your agreement with that third party.
You have the right to request access to personal information that is held by the SlashRoots Foundation about you. Requests for access will be dealt with by the SlashRoots Foundation in accordance with the Freedom of Information Act.
You also have the right to request the correction of any of your personal information that the SlashRoots Foundation holds. The SlashRoots Foundation will take reasonable steps to make appropriate corrections to personal information so that it is accurate, complete and up-to-date.
We may use information that we know about your preferences and interests to tell you about other SlashRoots programmes and services when you are online. We may know about your preferences and interests because you have provided that information, for instance via a social media platform, or because we have inferred this based on your browsing history, or other data related to your behaviour on digital services.
The SlashRoots Foundation will take all reasonable and practicable steps to ensure that your personal information is properly protected from misuse, loss, unauthorised access, modification or disclosure. At the same time, we are committed to providing innovative and interactive experiences, and to being available to audiences on multiple platforms. Some of those platforms are not operated or controlled by the SlashRoots Foundation, and our ability to protect your personal information is limited.
We encourage you to be vigilant about the protection of your own personal information when using third party digital services (such as social media platforms). As far as reasonably practicable, we will make sure that our relationships with those third parties include appropriate protection of your privacy.